Manage complex absence cases
Bradford Factor scoring, occupational-health referrals, reasonable-adjustments tracking, and automated triggers when patterns emerge. Builds on Core's leave management for organisations with real absence-management needs.
Sound familiar?
Bradford Factor in Excel
Someone runs the Bradford Factor calculation manually in a spreadsheet every quarter. Numbers don't match between months.
OH referrals in email
Occupational health referrals managed in a forwarded email chain. Reports get lost, follow-up actions slip.
Adjustments forgotten
Reasonable adjustments agreed at return-to-work but never documented. Next absence, the conversation starts again.
Patterns missed
A pattern of short-term Monday absences emerges over six months, but nobody spots it until it's a problem.
From individual absences to a proper case-management system
Advanced Absence sits on top of Core's leave management and turns it into a real case-management system. Bradford Factor scores update automatically, OH referrals get a structured workflow, reasonable adjustments live on the employee record, and absence triggers fire when patterns emerge — so issues get addressed before they escalate.
Everything you need
Bradford Factor scoring
Scores calculated automatically from absence data. Configurable thresholds; see rolling 12-month scores per employee and per team.
OH referral workflow
Structured referrals to occupational health with consent capture, reason codes, OH report storage, and outcome tracking.
Reasonable adjustments
Track agreed adjustments on the employee record. Visible to relevant managers, with review dates and renewal reminders.
Automated triggers
Set rules ("3 episodes in 90 days" or "Bradford > 200") and the system alerts the right person to start a conversation.
Return-to-work integration
RTW interview prompts in Core become structured records here — outcomes, adjustments, follow-up actions all tracked.
Absence cost reporting
Convert absence days into £ cost (SSP, cover, lost productivity) so finance and leadership see the real impact.
How it works
Configure triggers
Set the thresholds and rules that matter to your organisation.
Absences happen
Recorded in Core as normal. Bradford scores update automatically.
Trigger fires
Threshold hit → manager and HR get a structured prompt to act.
Manage the case
OH referral, adjustments, RTW interview — all documented on file.
The impact
Early intervention
Catch patterns before they become long-term absence cases.
Better employee support
Adjustments documented and respected. People don't have to re-explain their needs every time.
Tribunal-ready records
Structured case notes and audit trail protect you if an absence dispute escalates.
Real cost visibility
Leadership sees absence as a £ figure, not just days — better investment decisions.
What's included
Bradford Factor scoring (rolling 12-month) Configurable Bradford thresholds Custom absence triggers Automated alert routing Occupational health referral workflow Consent capture and storage OH report storage Reasonable adjustments register Structured return-to-work interviews Case notes and audit trail Absence cost calculations (SSP + cover) Long-term absence case dashboards Pattern analytics (day-of-week, recurrence)
Works seamlessly with
HeimdallHR is most powerful when used together.
Common questions
Yes — Advanced Absence builds on Core leave. Core handles requests, approvals, and balances; this add-on adds Bradford Factor, OH referrals, adjustments, and triggers.
Common thresholds: 51 (informal conversation), 201 (formal conversation), 401 (further action). These are configurable per policy and we'll suggest defaults based on your sector.
Role-based: HR sees referrals, line managers see outcomes (not clinical detail), the employee sees their own. Clinical reports stored encrypted with restricted access.
Yes. Configure your SSP rates, average daily rate per role, and cover costs. The system multiplies through to a £ figure per case, per team, per period.
Get a grip on complex absence cases
Start your 30-day free trial and turn absence data into action.
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