Your single source of truth for employee data
No more hunting through spreadsheets, emails, and filing cabinets. HeimdallHR gives you one secure place for all your employee information.
Sound familiar?
Scattered Information
Employee data spread across spreadsheets, emails, and paper files. Finding what you need takes forever.
Outdated Records
Never sure if you have the latest contact details, emergency contacts, or role information.
Security Concerns
Sensitive employee data accessible to people who shouldn't have it, or stored insecurely.
No Self-Service
Every address change, phone update, or document request goes through HR, wasting everyone's time.
One secure home for all your people data
HeimdallHR's Employee Directory gives you a centralised, searchable database for all your employee information. From contact details to employment history, documents to custom fields - everything is organised, up-to-date, and accessible to the right people.
Everything you need
Comprehensive Profiles
Rich profiles with personal details, contact info, job history, salary records, emergency contacts, and more.
Powerful Search & Filters
Find anyone instantly. Search by name, department, location, role, or any custom field.
Document Storage
Store contracts, IDs, certificates securely. Set expiry reminders for documents needing renewal.
Custom Fields
Add custom fields to capture data that matters to you - shirt sizes, dietary requirements, certifications.
Employee Self-Service
Employees update their own contact details and personal information. Less admin for HR, more accurate data.
Role-Based Access
Control who sees what. Managers see their team, HR sees everyone. Sensitive data stays protected.
The impact
Save Time
Stop searching through multiple systems. Find any employee information in seconds.
Stay Compliant
Proper data management helps meet GDPR and employment record requirements.
Empower Employees
Self-service means fewer interruptions for HR and more accurate, up-to-date data.
Reduce Errors
One system of record means no conflicting information or outdated details.
What's included
Unlimited employee profiles Personal & contact information Employment history tracking Salary & compensation records Emergency contact management Document storage Custom fields Profile photos Quick search & advanced filters Employee self-service portal Role-based access control Audit trail of changes Data export (CSV, Excel) GDPR compliance tools
Works seamlessly with
HeimdallHR is most powerful when used together.
Common questions
Import employees from CSV or Excel files. Our import wizard maps your columns and validates data before import.
Yes. All data is encrypted at rest and in transit. We're hosted in EU data centres and fully GDPR compliant.
Yes. Employees can view their profile and update permitted fields like contact details and emergency contacts.
Core includes generous document storage for every employee. Need more? Talk to us.
Get your employee data organised
Start your 30-day free trial. Import your team in minutes.
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