First impressions that stick
Transform chaotic onboarding into a smooth, structured experience. New hires feel welcomed, managers stay informed, and HR stays in control.
Sound familiar?
Missed Steps
Equipment not ready, accounts not created, training forgotten. New hires spend their first week waiting around.
No Visibility
HR has no idea if managers are actually onboarding their new team members or throwing them in the deep end.
Inconsistent Experience
Every department does onboarding differently. Some new hires get a great start, others are left to figure it out.
Administrative Overload
Collecting documents, chasing signatures, setting up systems - HR spends more time on admin than welcoming new people.
Structured onboarding that actually works
HeimdallHR's onboarding module gives every new hire a consistent, organised start. Create reusable templates, assign tasks to the right people, track progress in real-time, and give new hires their own portal to complete their tasks.
Everything you need
Onboarding Templates
Create reusable onboarding workflows for different roles, departments, or locations. Define tasks, assign owners, set due dates.
Task Assignment
Distribute tasks across HR, IT, managers, and buddies. Everyone knows exactly what they need to do and when.
New Hire Portal
A welcoming portal where new hires can complete tasks, upload documents, learn about the company, and prepare for day one.
Progress Tracking
Real-time visibility into onboarding progress. See which tasks are complete, overdue, and where things are stuck.
Document Collection
Request and collect required documents (ID, right to work, bank details) through the portal. Automatic reminders until complete.
Buddy Assignment
Pair new hires with experienced team members. Buddies get their own tasks and can track their mentee's progress.
How it works
Create Templates
Define tasks for different roles with owners and relative due dates
New Hire Added
Template auto-applies, tasks assigned, portal activated
Tasks Completed
Each person completes their tasks with real-time progress updates
Onboarding Complete
All tasks done, documents collected, new hire fully set up
The impact
Faster Productivity
New hires get up to speed quicker with structured guidance and clear expectations.
Better Retention
Great first impressions lead to better 90-day retention and long-term engagement.
Reduced HR Admin
Automated task assignment and reminders free up HR time for strategic work.
Consistent Experience
Every new hire gets the same quality onboarding regardless of department or manager.
What's included
Unlimited onboarding templates Task checklists with due dates Multi-owner task assignment New hire self-service portal Document request and collection Welcome messages and company info Progress tracking dashboard Automatic reminders Buddy/mentor assignment Onboarding completion reports Template auto-assignment Pre-boarding (before day one)
Works seamlessly with
HeimdallHR is most powerful when used together.
Common questions
Yes! Pre-boarding allows new hires to complete paperwork and learn about the company before they start.
Absolutely. Create as many templates as you need and assign them automatically based on role or department.
The employee transitions to a regular profile. All collected documents are stored, and a completion report is available.
Yes. The dashboard shows all in-progress onboarding with status, progress, and any overdue tasks.
Give new hires the start they deserve
Start your 30-day free trial and create your first onboarding template in minutes.
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