Automate leave approvals and never double-book your team again. HeimdallHR makes leave management effortless for everyone.
"Can I book next Friday off?" emails piling up in your inbox. Chasing approvals. Waiting for responses.
Leave tracked in spreadsheets that nobody updates. Conflicting versions. Balances that don't add up.
Half the team is away and nobody knew. Last-minute discoveries that leave projects understaffed.
Pro-rata calculations, carry-over, accruals - all done manually. Hours spent on admin that could be automated.
Walk through a real leave request — an employee books time off, a manager approves it — in this interactive demo.
With HeimdallHR, employees request leave themselves, managers approve with one click, and everyone can see who's off at a glance. Balances are calculated automatically, policies are enforced consistently, and HR finally has visibility into absence across the business.
Employees submit leave requests in seconds. Choose dates, leave type, and add notes. No more forms or emails.
Managers get instant notifications. See the team calendar before approving. Approve or reject with optional comments.
Visual calendar showing who's off when. Filter by department or team. Avoid scheduling conflicts.
Real-time leave balances. Accrual rules and carry-over. Pro-rata calculations for part-timers and new starters.
Holiday, sick, compassionate, parental. Create unlimited custom types. Set approval rules per type.
Bank holiday handling. Statutory sick pay tracking. Working time regulations built in.
Employee selects dates, leave type, and submits in seconds
Instant notification with balance and team calendar view
Approve or reject with optional comments
Calendar updated, balances recalculated, full audit trail
No more manual tracking, emails, or spreadsheet updates. HR reclaims hours for strategic work.
Proper data management helps you meet GDPR and employment record requirements.
Self-service means fewer interruptions for HR. Employees see balances and request leave anytime.
Automated calculations mean no more mistakes. Balances are always accurate and up to date.
Everything every team needs is in Core. Add the Advanced Absence module when you need Bradford Factor, occupational health, and automated triggers.
| Capability | Included in Core | Advanced Absence add-on |
|---|---|---|
| Leave requests & approvals | ||
| Team calendar | ||
| Custom leave types | ||
| Return-to-work interviews | ||
| Fit notes | ||
| Bradford Factor scoring | — | |
| Occupational health referrals | — | |
| Reasonable adjustments | — | |
| Automated absence triggers | — |
HeimdallHR is most powerful when used together.
Employees log in, click "Request Leave", select their dates and leave type, add an optional note, and submit. The whole process takes seconds. Managers are notified instantly.
Yes. Create leave policies for different contract types, roles, or seniority levels. Assign policies to employees and their entitlements are calculated automatically.
Configure carry-over limits in your leave policies. Set maximum days, expiry periods, or no carry-over at all. The system tracks carried-over days separately.
HeimdallHR calculates pro-rata entitlements based on working patterns. Set an employee's contracted hours or days and their leave balance adjusts accordingly.
Yes. Managers can set up a delegate to approve leave on their behalf. This ensures requests aren't stuck waiting while someone is on holiday.
See how effortless leave tracking can be — see a personalised demo or talk to our team to get started.
No commitment — we’ll get back to you within one business day.