Holiday requests, handled
Automate leave approvals and never double-book your team again. HeimdallHR makes leave management effortless for everyone.
Sound familiar?
Endless Leave Emails
"Can I book next Friday off?" emails piling up in your inbox. Chasing approvals. Waiting for responses.
Spreadsheet Chaos
Leave tracked in spreadsheets that nobody updates. Conflicting versions. Balances that don't add up.
Scheduling Conflicts
Half the team is away and nobody knew. Last-minute discoveries that leave projects understaffed.
Manual Calculations
Pro-rata calculations, carry-over, accruals - all done manually. Hours spent on admin that could be automated.
Leave management that works for everyone
With HeimdallHR, employees request leave themselves, managers approve with one click, and everyone can see who's off at a glance. Balances are calculated automatically, policies are enforced consistently, and HR finally has visibility into absence across the business.
Everything you need
Self-Service Requests
Employees submit leave requests in seconds. Choose dates, leave type, and add notes. No more forms or emails.
One-Click Approvals
Managers get instant notifications. See the team calendar before approving. Approve or reject with optional comments.
Team Calendar
Visual calendar showing who's off when. Filter by department or team. Avoid scheduling conflicts.
Automatic Balance Tracking
Real-time leave balances. Accrual rules and carry-over. Pro-rata calculations for part-timers and new starters.
Custom Leave Types
Holiday, sick, compassionate, parental. Create unlimited custom types. Set approval rules per type.
UK Statutory Compliance
Bank holiday handling. Statutory sick pay tracking. Working time regulations built in.
How it works
Request Leave
Employee selects dates, leave type, and submits in seconds
Manager Notified
Instant notification with balance and team calendar view
One-Click Approval
Approve or reject with optional comments
Everyone Updated
Calendar updated, balances recalculated, full audit trail
The impact
Save Hours Every Week
No more manual tracking, emails, or spreadsheet updates. HR reclaims hours for strategic work.
Stay Compliant
Proper data management helps you meet GDPR and employment record requirements.
Empower Employees
Self-service means fewer interruptions for HR. Employees see balances and request leave anytime.
Eliminate Errors
Automated calculations mean no more mistakes. Balances are always accurate and up to date.
What's included
Self-service leave requests One-click manager approvals Team absence calendar Automatic balance tracking Custom leave types Configurable leave policies Accrual rules Carry-over limits Pro-rata calculations Bank holiday management Absence reports Bradford Factor tracking Email notifications Mobile access
Core leave management — plus more with the Advanced Absence add-on
Everything every team needs is in Core. Add the Advanced Absence module when you need Bradford Factor, occupational health, and automated triggers.
| Capability | Included in Core | Advanced Absence add-on |
|---|---|---|
| Leave requests & approvals | ||
| Team calendar | ||
| Custom leave types | ||
| Return-to-work interviews | ||
| Fit notes | ||
| Bradford Factor scoring | — | |
| Occupational health referrals | — | |
| Reasonable adjustments | — | |
| Automated absence triggers | — |
Works seamlessly with
HeimdallHR is most powerful when used together.
Common questions
Employees log in, click "Request Leave", select their dates and leave type, add an optional note, and submit. The whole process takes seconds. Managers are notified instantly.
Yes. Create leave policies for different contract types, roles, or seniority levels. Assign policies to employees and their entitlements are calculated automatically.
Configure carry-over limits in your leave policies. Set maximum days, expiry periods, or no carry-over at all. The system tracks carried-over days separately.
HeimdallHR calculates pro-rata entitlements based on working patterns. Set an employee's contracted hours or days and their leave balance adjusts accordingly.
Yes. Managers can set up a delegate to approve leave on their behalf. This ensures requests aren't stuck waiting while someone is on holiday.
Ready to simplify leave management?
Start your 30-day free trial and see how easy leave tracking can be.
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