Sign documents inside HeimdallHR
Contracts, offer letters, warning letters, policy acknowledgements — all signed in-app with a full legal audit trail. No separate DocuSign subscription, no document hand-offs, no missing signatures.
Sound familiar?
DocuSign costs adding up
£X per envelope, per month. For a 200-person company doing regular contract signing, it's not a trivial line item.
Document hand-offs
Generate in HR, export to PDF, upload to DocuSign, send, download, re-upload to HR. Five steps per signature.
Missed signatures
Offer sent, never signed back. Three weeks later you discover the new hire was never legally bound and started anyway.
Audit gaps
Need to prove someone signed the policy? The PDF's in DocuSign, the metadata is somewhere, the audit trail is buried.
Signing built into the HR system
HeimdallHR's E-Signatures add-on means documents generated in-app (contracts, offer letters, warning letters, policy acknowledgements) can be signed in-app too. No exports, no third-party tools, no separate subscriptions. Legal-grade audit trail, signing-order support for multi-party documents, automatic reminders, and template library for the documents you send most.
Everything you need
In-app signing
Documents sent from HeimdallHR; signers click a secure link and sign in their browser or the mobile app. No account required for external signers.
Legal audit trail
Every signature event recorded: timestamp, IP, device, identity verification. Audit certificate attached to the signed PDF.
Signing order
Multi-signer documents support sequential signing. Employee first, then manager, then HR, in that order — system enforces it.
Automatic reminders
No action after 24h → polite reminder. Then 72h. Then escalate to manager/HR. Nothing falls through the cracks.
Template library
Save offer letters, contract variants, policy acknowledgements, NDAs as templates. Send with one click, signatures requested automatically.
Multi-signer support
Any number of internal and external signers. Co-sign, witness, or counter-sign. Track who's signed and who hasn't in real-time.
How it works
Generate document
From a template (offer, contract, policy) or upload a PDF.
Add signers
Pick signers and order. Set required vs optional fields.
Send for signing
Signers receive a secure link. Reminders fire automatically.
Document signed
Signed PDF + audit certificate stored against the employee record.
The impact
No DocuSign bill
Replace your third-party signing tool. Pay per user/month, not per envelope.
Zero hand-offs
Generate, sign, file — all without leaving HeimdallHR. Documents end up on the right record automatically.
Higher completion rates
Automatic reminders and easy mobile signing mean documents come back signed, fast.
Defensible signatures
eIDAS-compliant audit trail. Holds up in tribunal and any dispute.
What's included
In-app electronic signing Browser + mobile signer experience Internal & external signer support Sequential or parallel signing order Required signature, initial, date, text fields Witness & counter-sign roles Automatic reminder cadences Escalation if unsigned Template library Generate from any HeimdallHR record Upload arbitrary PDFs to sign Tamper-evident sealed PDFs Audit certificate appended to each signed doc eIDAS-aligned audit trail Signed docs filed automatically against the employee
Works seamlessly with
HeimdallHR is most powerful when used together.
Common questions
Yes. Our e-signatures are eIDAS-aligned advanced electronic signatures, valid in the UK and EU for employment contracts, offer letters, and standard HR documents. For specific edge cases (deeds, certain property contracts), seek legal advice.
Yes. External signers receive a secure link, sign in the browser, no account required. Their email verification is part of the audit trail.
In-flight envelopes complete on DocuSign. New documents start using HeimdallHR signing. Completed signed PDFs from DocuSign can be uploaded to the relevant employee record manually.
No — unlimited signing included in the £0.05 PEPM add-on price. No surprise bills based on volume.
Replace your signing-tool subscription
Start your 30-day free trial and sign your first document today.
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