Contracts, offer letters, warning letters, policy acknowledgements — all signed in-app with a full legal audit trail. No separate DocuSign subscription, no document hand-offs, no missing signatures.
£X per envelope, per month. For a 200-person company doing regular contract signing, it's not a trivial line item.
Generate in HR, export to PDF, upload to DocuSign, send, download, re-upload to HR. Five steps per signature.
Offer sent, never signed back. Three weeks later you discover the new hire was never legally bound and started anyway.
Need to prove someone signed the policy? The PDF's in DocuSign, the metadata is somewhere, the audit trail is buried.
See how e-signature templates work — pick a template to send for signing — in this interactive demo.
HeimdallHR's E-Signatures add-on means documents generated in-app (contracts, offer letters, warning letters, policy acknowledgements) can be signed in-app too. No exports, no third-party tools, no separate subscriptions. Legal-grade audit trail, signing-order support for multi-party documents, automatic reminders, and template library for the documents you send most.
Documents sent from HeimdallHR; signers click a secure link and sign in their browser or the mobile app. No account required for external signers.
Every signature event recorded: timestamp, IP, device, identity verification. Audit certificate attached to the signed PDF.
Multi-signer documents support sequential signing. Employee first, then manager, then HR, in that order — system enforces it.
No action after 24h → polite reminder. Then 72h. Then escalate to manager/HR. Nothing falls through the cracks.
Save offer letters, contract variants, policy acknowledgements, NDAs as templates. Send with one click, signatures requested automatically.
Any number of internal and external signers. Co-sign, witness, or counter-sign. Track who's signed and who hasn't in real-time.
From a template (offer, contract, policy) or upload a PDF.
Pick signers and order. Set required vs optional fields.
Signers receive a secure link. Reminders fire automatically.
Signed PDF + audit certificate stored against the employee record.
Replace your third-party signing tool. Pay per user/month, not per envelope.
Generate, sign, file — all without leaving HeimdallHR. Documents end up on the right record automatically.
Automatic reminders and easy mobile signing mean documents come back signed, fast.
eIDAS-compliant audit trail. Holds up in tribunal and any dispute.
HeimdallHR is most powerful when used together.
Yes. Our e-signatures are eIDAS-aligned advanced electronic signatures, valid in the UK and EU for employment contracts, offer letters, and standard HR documents. For specific edge cases (deeds, certain property contracts), seek legal advice.
Yes. External signers receive a secure link, sign in the browser, no account required. Their email verification is part of the audit trail.
In-flight envelopes complete on DocuSign. New documents start using HeimdallHR signing. Completed signed PDFs from DocuSign can be uploaded to the relevant employee record manually.
No — unlimited signing included in the £0.05 PEPM add-on price. No surprise bills based on volume.
See in-app signing in action in a personalised demo, or talk to our team about replacing your separate signing tool.
No commitment — we’ll get back to you within one business day.